The Graduate Education Resource Portal is designed for Penn State faculty and staff members who support graduate students. Access to some pages is limited to faculty and staff listed in the Graduate Program Management System.
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Search Faculty and Staff Resources
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Admission Timelines
Matriculation schedule for new graduate students and links to University calendars
Admissions
Deferrals, application management, eligibility, and more.
Advising using Starfish
Starfish integrates with LionPATH and is the main system for advising notes, progress surveys, and academic reviews. Starfish helps to identify students in need
Announcements, Newsletters, and Other General Emails
Find emails and newsletters sent broadly to all graduate faculty and staff, or to all graduate students.
Awarding
General guidelines about timelines, responsibilities, summer awarding, and bursar account funding.
Completion of Graduate Certificates
Information about how the University Registrar manages the process for students who complete their graduate certificate requirements.
Dates and Deadlines
Upcoming dates and deadlines that graduate program faculty and staff should know about.
Deferrals
When applicants should request deferrals and how to complete their request.
Degree Progress
Milestones, doctoral exams, graduation, and more.
Degree Termination
Information about degree terminiation for graduate students
Doctoral Committees
Who can be a member, how to add and remove members, and more.
Doctoral Comprehensive and Final Exams
View guides, tools, and checklists for committee members and program coordinators to process exams.
Doctoral Exam Results Form
Tips for program faculty and staff for adding and evaluating QE reports in LionPATH.
Doctoral Information
Learn about doctoral committees and exams
Doctoral Placement Dashboard
The Doctoral Graduate Placement Dashboard is a data site created and maintained by the J. Jeffrey and Ann Marie Fox Graduate School that captures the career pla
Eligibility Review
How the admission eligibility review process works
Enrollment
Information about course cancellations, discontinuation, deactivation, and deferred grades.
Exit Survey
To strengthen graduate programs at Penn State, the J. Jeffrey and Ann Marie Fox Graduate School systematically monitors program activity and quality in a number
Faculty
Appointments and advising information
Fee Waivers
How to set up and use fee waivers
Forms
Forms related to admissions, records, doctoral committees and exams, and more.
Fox Graduate School Doctoral Committee Adobe Sign Workflow
Steps for submitting doctoral committee forms using Adobe Sign.
Frequently Used Queries
Search this list to find the best LionPATH query for you to use.
Fulbright Fellowships
Reduced GA rate tuition and how programs can provide supplemental funding for international students who are recipients of Fulbright Fellowships.
Funding
Learn about funding information
Funding Guidelines
Guidelines for University and Distinguished Graduate Fellowships (UGF/DGF), Bunton Waller Fellowships, Graham Fellowships, and Funds for Excellence in Graduate
GRADS Access Removal Using IIQ
Beginning on January 9, 2024, Level 2 and Level 3 access to the Graduate Admissions Decision System (GRADS) is managed through SailPoint IdentityIQ (IIQ). Penn
GRADS Advisory Committee Membership List
The GRADS Advisory Committee has been established in order to obtain more formal direction and development requests from program faculty and staff who use GRADS
Graduate Admission Decision System (GRADS)
GRADS is a system that allows graduate programs to create program-specific rating tools, enter admission decisions, and more.
Graduate Admission Decision System (GRADS) Training Videos
In fall 2024, staff are conducting training sessions for level 2 users of the Graduate Admission Decision System (GRADS). Recordings of each training will be pu
Graduate Admissions Contacts
Who to contact for admissions-related questions at Great Valley, Harrisburg, or the Fox Graduate School
Graduate Assistantship / Fellowship Appointments
Appointment process and considerations related to timelines and late fees, health insurance, stipend levels, taxes, and retroactive changes.
Graduate Awards Tracking System (GRATS)
GRATS is used for tracking the major J. Jeffrey and Ann Marie Fox Graduate School recruitment award programs: University Graduate Fellowships, Bunton-Waller, Gr
Graduate Faculty Appointments
Faculty members who will participate broadly in the training of graduate students on an ongoing basis may be nominated for one of three Graduate Faculty appoint
Graduate Program Management System (GPMS)
GPMS is used to maintain program/plan contact information as well as degree and campus offerings, phase out dates, and more.
Graduate Request Management System (GRMS)
GRMS allows staff and faculty to submit both standard requests and exception requests to GES, rather than using personal email.
Graduation
Learn about the graduation process, letters of certification, commencement ceremonies, upcoming deadlines, and more.
Graduation FAQ
Frequently asked questions about graduation processes and updating information in LionPATH.
Graduation Process
Learn about updating information in LionPATH, getting PIC approval, and getting final Graduate School approval.
Graduation Query Dictionary
Find commonly used LionPATH queries related to graduation information.
How to Add a New Milestone
Find out how to add and update milestones in LionPATH.
HRSS Graduate Assistant and Fellow Appointment Information
Tips for completing appointments, including compliance, fall/spring appointments, background checks, labor distribution, and guides.
Integrated Undergraduate-Graduate (IUG) Programs
Enrollment requirements and implications for students' financial aid eligibility.
Letters of Certification
What letters of certification are and how students can request them.
Milestones
What milestones are, where they appear, who can update them, and more.
NSF Graduate Research Fellowship Program (NSF GRFP)
The NSF Graduate Research Fellowship Program (GRFP) provides three years of support over a five-year fellowship period. The NSF GRFP provides a $37,000 annual
Out of State/Out of Country request for Remote Assistantships
How to request out of state/country assistantships: timeline, process, information required, and guidance on developing a mentoring plan
PA Department of Education Graduate Certifications
Graduate students can complete several certifications, or options of certifications, through the Pennsylvania Department of Education (PDE). Use this page to he
Program Name Change Guidance
Learn about the two types of program name changes, how they impact students, and what programs are required to do for each.
Program Review Metrics
This open-access website includes a wide variety of publicly available program metrics (application data, demographic data, time-to-degree, etc.). When the st
Qualifying Examination Report Automation
Tips for program faculty and staff for adding and evaluating QE reports in LionPATH.
Quick Reference
Look up commonly referenced information such as Status-Action-Reason definitions and LionPATH queries.
Records Training Videos
Informational videos on records-related topics from Graduate School staff.
Request a New Topic for the Portal
Can't find a topic in the resource portal? Let us know.
Requesting Access to GRADS
Who can request and who needs to approve access to GRADS for program faculty and staff.
Requesting Access to LionPATH
Learn how to use IdentityIQ to request access and what level of security you should request.
Requesting Policy Exceptions
How to request standard or exception requests in the Graduate Request Management System
Scholarship and Research Integrity (SARI)
What SARI is and frequently asked questions about the program.
Status-Action-Reason (SAR) Definitions
What SAR codes in LionPATH and GRADS mean.
Systems
Learn about systems you'll be using and access training.
Theses and Dissertations
Upcoming deadlines and what students need to related to do for theses and dissertations to graduate on time.
Transcripts
Types of transcripts, how they are reviewed, and country-specific guidance.
Transfer Ph.D. Applicants
Requirements for Ph.D. applicants seeking to transfer from another university.
Updating Milestones Attempts
How to update milestone attempts and when it's permitted to remove them.
Using the Fox Graduate School Name
When to use the full name, if the word "the" is required, and resources for Fox Graduate School staff.
Website Transition
This page has information for graduate program faculty and staff for updating links to the J. Jeffrey and Ann Marie Fox Graduate School's website. Updating Pr
Who to Contact in the Graduate School
Need help but aren't sure who to contact? View this list to find out the department to start with.
Workday Reports
Workday reports that show all graduate assistants or fellows within your college or program.