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  6. P3 - Remote Graduate Assistantship (GA) Procedure

P3 - Remote Graduate Assistantship (GA) Procedure

Policies

Procedure

  1. TIMING. To ensure that all legal and regulatory compliance checks can be completed in a timely fashion, remote GA requests MUST be submitted at least three weeks BEFORE the start of the remote GA.
    1. For the protection of the University and the student, students may NOT initiate a remote GA without all legal and regulatory compliance checks completed.
  2. REQUESTING A REMOTE GA. To request a remote GA, all required items must be submitted simultaneously. Incomplete requests will not be processed. Required items include:
    1. The completed and signed form; see required approvals below
    2. The Mentoring Plan following the FGS Mentoring Plan Template;
    3. If the GA is supported by an external sponsor, evidence of the sponsor’s support of the remote GA must be submitted with the request.
    4. The completed form and the Mentoring Plan must be retained by the FGS and the student’s graduate program until the student’s degree is conferred
  3. REQUIRED APPROVALS: Approvals required prior to submission to FGS:
    1. Student’s dissertation or thesis adviser
    2. Student’s GA supervisor (if not the dissertation or thesis adviser)
    3. Student’s graduate program head
    4. College administrator of the academic home of the graduate program
  4. FOX GRADUATE SCHOOL RESPONSIBILITIES. The Fox Graduate School Office of Graduate Fellowships and Awards Administration (OGFAA) will contact the appropriate office(s) for legal and compliance reviews, including:
    1. Penn State Export Control
    2. Penn State Global International Students and Scholars Advising
    3. Penn State Payroll
    4. Human Resources Shared Services
  5. DECISION REPORTING. The OGFAA will communicate the decision regarding the remote GA request to the:
    1. Student’s dissertation or thesis adviser
    2. Student’s GA supervisor (if not the dissertation or thesis adviser
    3. Student’s graduate program head
    4. College administrator of the academic home of the graduate program
    5. Senior Associate Dean of the Fox Graduate School

It is the program’s responsibility to report the outcome to the student.

Forms

Remote GA Form

Mentoring Plan Template for Remote Graduate Assistantship

Further Information

Guidance for Remote Graduate Assistantships