Guidelines:

• Video Guidelines
• Design Guidelines
• Performance Guidelines
• Poster Guidelines
• Visual Arts Exhibit Guidelines

Questions? If you have any questions about the application or the application process, please contact exhibition@psu.edu.

Register for the Virtual Graduate Exhibition chevron_right

What you will need to register:

• Your Adviser's Penn State Access Account ID (abc123)
• Abstract (250 words or less)
  The abstract should be no more than 250 words and should concisely summarize the basic content and scope of the presentation without including extensive detail. It should include the project's objective, methodology, and findings, conclusions, or intended results.
• Importance of work (120 words or less)
  The importance section should be no more than 120 words and should provide a nontechnical explanation of significance of the study to the field.
   
• For research involving human participants, vertebrate animals, bio-hazard materials, or radioisotopes
  Your name must be listed on the study, and you must submit your IRB, IACUC, IBC, or UIC number, as well as the corresponding approval letter, as part of your application. For human participants research, you may have been issued a determination letter and not an approval letter and this would also serve as appropriate documentation.
• If you do not know the IRB, IACUC, IBC, or UIC number(s) associated with your research and/or do not have an approval or determination letter, please consult with your faculty research advisor.
  • Human Participants - Institutional Review Board number (IRB)
    Research involving human participants, which generally includes interviews, surveys, questionnaires, specimens, secondary data (existing data, documents, records, pathological specimens, or diagnostic specimens), etc.
    • If you do not have your own IRB approved study or determination and do not know the approved IRB study number, please consult with your faculty advisor. Please note that you should be listed as a study member on IRB-approved studies.
    • Additional Information regarding studies requiring IRB approval:
      • If your research involves existing human data or specimens:
        • If existing data or specimens are to be analyzed for the graduate student’s research, it is recommended that the graduate student receive only de-identified data or specimens for analysis.  Any use of such materials that were collected as part of another research project (e.g., a faculty advisor’s research study) MUST be used in accordance with the IRB approved study protocol and informed consent provided by participants.
      • If your research involves identifiable human data or specimens and extends beyond the IRB under which they were collected:
        • If the graduate student’s research necessitates the analysis of identifiable human data or specimens collected under another IRB approved study and the student’s research does not meet the purpose and objectives of the previously approved research, a separate submission to the IRB for this new project is required and IRB review and approval or determination must be obtained before proceeding with human research activities.
  • Vertebrate Animals - Institutional Animal Care and Use Committee number (IACUC)
    Research involving a vertebrate animal, which is any non-human possessing a well-developed nervous system as characterized by the presence of a dorsal notochord protected by a vertebral column. For more information regarding requirements for IACUC approval, please refer to Research Protections Policy RP04, “Care and Use of Vertebrate Animals”.
    • If you do not know the approved IACUC protocol number, please consult with your faculty advisor. Please note that you must be listed as a protocol team member on an IACUC-approved protocol prior to conducting any animal related activities.
  • Bio-Hazard Materials - Institutional Biosafety Committee number (IBC)
    Research involving biohazardous materials. For a full listing, please refer to research.psu.edu/ibc
    • If you do not know the IBC protocol number(s) and Principal Investigator’s name associated with your research and/or do not have an approval, or exemption letter please consult with your faculty research advisor.
    • For IBC email: orp-biosafety@psu.edu
  • Radioisotopes - University Isotopes Committee number (UIC)
    Research involving radioactive materials. For a full listing, please refer to https://www.research.psu.edu/uic
    • If you do not know the UIC authorization number(s) and Principal Investigator’s name associated with your research and/or do not have an authorization letter, please consult with your faculty research advisor.
    • For UIC email: orp-isotope@psu.edu

• For research that includes materials that may be considered Intellectual Property, please check with your adviser to make sure that your presentation will not include enabling information that would restrict options for future patent protection given that the Exhibition is open to the public.  
  • If an invention disclosure has been filed with the Office of Technology Management, you will be asked to submit the disclosure number or date of submission and the name of at least one listed inventor as part of your registration.  
  • If your presentation does include intellectual property and an invention disclosure has not been filed, please consult with your adviser and visit the Inventor Portal if needed.  
  • Contact the Office of Technology Management for more information.