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Frequently Asked Questions

General Exhibition Questions:

  • What is the deadline for ALL exhibitors to register for the Graduate Exhibition?
    • 11:59 p.m. EST on March 1, 2022.
  • Can graduate students who are considered to be employed by Penn State take part in the Exhibition?
    • University employees receiving educational privileges are not eligible for this University award in accordance with Penn State policies HR36.
  • What should the length and format be for my abstract?
    • Abstracts are limited to a maximum of 250 words. Please leave a blank line between paragraphs to ensure that your abstract displays correctly. Avoid using special symbols that may not display correctly on other types of computers. Formatting code such as HTML is not permitted.
  • What should the length and format be for my statement of importance?
    • Statements of importance are limited to a maximum of 120 words. Please leave a blank line between paragraphs to ensure that your statement of importance displays correctly. Avoid using special symbols that may not display correctly on other types of computers. Formatting code such as HTML is not permitted.
  • Who should present?
    • Any graduate student currently enrolled in a graduate degree program at Penn State is eligible to present in the Video, Research Presentation, and Design categories. The performance category is designed for graduate students pursuing degrees in the performing arts. The Visual Arts category is open to graduate students for whom creating studio work is part of their graduate degree program.
    • The presenter should be the person who has been the principal contributor to the project.
    • If you are part of a group project, you may register as co-presenters. You will have to designate one person to be the primary presenter.
  • What should I present?
    • Scholarly research or creative activity that you have accomplished under the guidance of your current graduate adviser. Your research does not have to be complete and can be presented as a work in progress.  Those choosing the research presentation option will be able to select a broad disciplinary category for their presentation: Arts & Humanities, Social & Behavioral Sciences, Health & Life Sciences, Physical Sciences & Mathematics, Engineering.
  • How does the judging work?
    • Presentations are judged by people who are NOT subject area experts. Judges will rate presentations cores are given in five key areas. The scoring guides are tailored for each of the Exhibition Options. You can find the criteria that the judges will be asked to use in each of these areas here. Definitely keep the judging criteria in mind when preparing your materials and presentation. Awards are given to the first, second, and third place winners in the Performance, Visual Arts, Design Options and in each sub-area of the Research Presentation Option.

Design, Research Presentation, Video, and Visual Arts Exhibitor Questions:

  • When should the presentation materials be uploaded?
    • The last day for ALL exhibitors to upload materials is March 16, 2022. The last day for Visual Arts exhibitors to drop off materials at HUB Gallery is March 21, 2022.
  • How can I verify that my materials were uploaded correctly?
    • Exhibitors will receive an automated email upon submission confirming that the materials successfully uploaded.
  • Can I preview my exhibition page before the exhibition opens on March 22? If corrections need to be made, what should I do?
    • While you will not be able to preview your exhibition page prior to Exhibition opening on March 22, you can review them where you uploaded them; you can make any changes needed before March 18. Contact Graduate School staff by emailing with any changes to your submitted materials after that point.
  • I would like to upload a different version of my presentation. Can I remove what I uploaded previously and replace it with a new URL for the recorded presentation and/or pdf of the slideshow?
    • Exhibitors can update their materials until the submission deadline date via a button labeled Update Presentation Materials.
  • What should the student be doing during the exhibition itself?
    • Exhibitors should monitor the comment boxes within their presentations on the Graduate School website to engage in discussions with judges and public viewers. Exhibitors are encouraged to visit fellow exhibitors’ presentations and engage with them as well.
  • If I experience difficulties uploading materials, whom do I contact?
    • If you experience any difficulties uploading materials, please email
  • If there is a problem with my exhibition page, what should I do?
    • If you experience any problems with your exhibition presentation page, please email
  • What are the technical specifications for the files to be uploaded?
    • You can create your presentation video via the platform of your choice. Some suggestions include:
    • Narrated PowerPoint exported to video -see step by step instructions
    • Zoom recording - see tutorials and recommendations
    • Videos created in Zoom should be shared through Kaltura MediaSpace. Videos created by other methods should be uploaded to YouTube with the privacy setting set to Public
    • You can submit a link to your recording as either of the following:
    • A link to a publicly accessible YouTube video, copied and pasted from the Share dialogue -see step by step instructions
    • The full block of code to embed a presentation from Kaltura MediaSpace, copied and pasted from the Standard Embed option of the Share tab -see step by step instructions
    • For the tile, specifications are a 210x140 jpeg or cropped to meet these dimensions.
  • Where can I find information about how to create my presentation?

Performance Exhibitor Questions:

  • Can I participate in more than one Exhibition musical performance?
    • You may participate in another student’s Exhibition performance as an additional member, but you are not permitted to have two solo performances.
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