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Standing Rules of Graduate Council

ARTICLE I. RULES OF PROCEDURE

Section A

  1. A quorum for the transaction of business shall consist of twenty-five Council members.
  2. The rules of procedure in the meetings of the University Graduate Council, except as may be otherwise specified in the Articles of Authority and Standing Rules, shall be those of Robert's Rules of Order, Newly Revised 1990. All motions, except as may be otherwise specified in these documents, shall be determined by a majority of the votes cast. Roll Call votes may be initiated by the decision of the Chair or by five or more of the Council members present and voting.

Section B

The order of business at each regular meeting of the Council shall be as follows:

  1. Minutes of the preceding meeting.
  2. Communications to the Graduate Council.
  3. Announcements by the Chair.
  4. Remarks of the Vice President for Research [as appropriate].
  5. Reports of Standing Committees.
  6. Reports of Special Committees.
  7. Special reports.
  8. Unfinished business.
  9. New business.
  10. Comments and recommendations for the good of the graduate community.

The order of business may be changed by the Chair prior to any meeting. Any or all items in this section may be suspended at any regular meeting of the Council by a two-thirds (2/3) vote of the members present and at any special meeting by decision of the Chair.

Section C

The order of business for any special meeting of the Council as outlined in the Bylaws, Article III, Section A, Number 2, shall be determined by the Chair.

Section D

An agenda and appendices shall be distributed at least six (6) days before the regular meeting to which they pertain to all members of the Council and to all non-Council members of Council Committees. Each academic and principal administrative unit of the University and the Graduate and Professional Student Association shall be sent a copy. The organizations shall receive the aforesaid agenda with appendices on the same time schedule as do Council members.

Section E

  1. A Council member may introduce, by a direct motion from the floor, new business that he or she considers to be important. When such a motion has been made and seconded, it shall be laid on the table until the next regular meeting of the Council unless the Chair calls a special meeting to consider this item before the next regular meeting.
  2. Any member of the faculty, administration, or graduate student body not a member of the council may request the privilege of the floor on any item of business already before the Council. Such a request must be made to the Chair at least four calendar days before the meeting at which the faculty member, administrator, or graduate student wishes to speak.
  3. Only members of the Council may introduce new business.
  4. At the discretion of the Chair, any member of the Board of Trustees, faculty, administration, student body, or staff not a member of the Council may be granted the privilege of the floor to make comments and recommendations for the good of the graduate community. Requests shall be made to the Chair, in writing, through the Secretary to the Council, at least four (4) calendar days prior to the meeting.
  5. The Chair shall have the authority to place a time limit on the remarks of any nonmember of the Council.
  6. The rules of this section may be suspended only by a two- thirds vote of the Council members present.

Section F

New Standing Rules of the Council and amendments to these rules may be acted upon only after they have been presented in writing to all Council members at least six days before a regular meeting of the Council, except that this requirement may be suspended by a two-thirds vote of the Council members present.

Section G

The Council shall send minutes of its meetings to those specified in Section D.

ARTICLE II. GRADUATE COUNCIL COMMITTEE STRUCTURE

Section A

Committees may be created according to the provisions of Article II, Section B, of the Articles of Authority of the Graduate Council. A roster of Graduate Council members, as well as membership on Standing and Ad Hoc Committees, shall be made available to the University community on the Graduate Council section of The Graduate School's website.

Section B

The Chair or the Chair's designated representative is an ex officio member of all Standing Committees.

Section C

All Standing Committees except the Committee on Committees and Procedures may add to their membership with the approval of the Committee on Committees and Procedures.

All Standing Committees are encouraged to invite individuals to render testimony or advice on particular questions as circumstances might indicate. All Standing Committees may appoint Ad Hoc Subcommittees as needed.

Section D

All Standing Committees must be chaired by Elected Members (i.e., Graduate Faculty) of Graduate Council. The other appointed members of the committees should be representatives of the graduate community and need not be members of the Graduate Council.

Section E

All committee positions, except those of the Committee on Committees and Procedures, are tenable for one year, from the first meeting of the fall semester in a given year to the first meeting of the fall semester of the next year. Positions on the Committees and Procedures are tenable for two years. No member of a given committee may serve longer than four consecutive years. Exceptions may be approved by the Graduate Council.

Section F

Standing Committees of the Graduate Council:

Preamble: In addition to the Committee on Committees and Procedures, there are Policy-Making Committees, Implementation Committees, and Ad Hoc Committees of the Graduate Council.

The Policy-Making Committees of the Graduate Council shall be knowledgeable in the major areas of intellectual pursuit, i.e., health and life sciences, basic and applied physical sciences, social and behavioral sciences, and the arts and humanities. All presiding officers of Policy Committees and Subcommittees must be members of the Graduate Council. A substantial proportion of the members of these Committees shall be Graduate Council members, and the membership shall be divided approximately equally among the major intellectual areas of knowledge. The presiding officers of all Implementation Committees shall be members of the Graduate Council, but the committee membership may be from the Graduate Faculty at large.

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