Frequently Asked Questions
General Exhibition Questions
- When does Graduate Exhibition registration open?
Registration will open January 1, 2019 and will close on Friday, February 22, 2019.
- Who can register for the Graduate Exhibition?
All graduate degree seeking students may take part in the Graduate Exhibition.
- Can graduate students who are considered to be employed by Penn State take part in the Exhibition?
University employees receiving educational privileges are not eligible for this University award in accordance with Penn State policies HR36.
- What should the length and format be for my abstract?
Abstracts are limited to a maximum of 500 words. Please leave a blank line between paragraphs to ensure that your abstract displays correctly. Also please avoid using special symbols that may not display correctly on other types of computers. Formatting code such as HTML is not permitted.
- Can students be involved in more than one Exhibition musical performance?
Students may participate in another student’s Exhibition performance as an additional member, but students may not have two solo performances.
Posters and Printing
- What are the size requirements for a poster?
The image size should not exceed a width of 35 inches and a length of 47 inches. Posters will be printed using the Arch E standard for paper size. The plotters require half an inch of free space due to the print carriage’s limited range and movement. Any image larger than 35 inches in width x 47 inches in length will simply not fit appropriately on the provided media.
- Is there information available for successfully creating and printing a poster?
Download step-by-step instructions for successful printing.
- Are there any resources available if I would like guidance on designing my poster or improving presentation techniques?
Information sessions are held every year. The sessions are recorded and are available for students at a distance or unable to attend.
- General Information and Poster Session
This session will provide an overview of the Graduate Exhibition and cover options for presentation. This session will also focus on the mechanics of creating a research poster, including organization, proper formatting, and tips for presentation.
- Video Production Workshop
Students who plan to participate in the video option of the Exhibition are required to attend this video production workshop which will cover video formatting and presenting content for video. Students participating in the video option will be automatically registered for this session upon completion of the Graduate Exhibition registration.
- How to I take advantage of the free poster printing?
Once your registration has been approved by your adviser you will receive an email with poster printing instructions.
- How will posters be affixed to the poster boards?
The most common way to affix posters is through the use of tacks. However, tacks will not be provided, so exhibitors should remember to bring their own. Exhibitors are expected to provide all items needed to display their poster.
- If there are multiple students involved in one poster, who should give the five-minute presentation to the judges?
It is customary for one student to give the five-minute presentation to the judges. However, all students involved in a project are encouraged to participate.
- Does the research presented need to be completed prior to the exhibition?
No. Students are encouraged to present research at all stages of completion throughout their tenure at Penn State
- What if I need a computer or additional technology for my poster?
Upon request, students can arrange for electrical access in order to use a variety of supporting materials for their poster. Exhibitors must provide any computer, audio-visual equipment, etc. as needed for their poster presentation. Please make sure to fill out the appropriate information when submitting your abstract.
- Do all judges approach the poster at the same time?
No. Judges are asked to visit each poster individually to ensure that one judge's opinions do not bias that of the other judges. Additionally, this gives the student an opportunity to interact with each judge on a one-on-one basis.
- Are their allotted times at which judges come by posters?
Exhibitors should be prepared to be present by their poster throughout the exhibition. Judges will be visiting posters along with all other exhibition guests.
- Will judges be experts in the exhibitor’s field?
The Graduate Exhibition is aimed at providing an opportunity for the community to learn about ongoing research at the university. It is, therefore, important for exhibitors to present their work so that a general audience will understand. In an effort to support this environment, students will be judged by judges that are assigned randomly, from a variety of disciplines.
- Will students receive feedback from judges?
Yes. Students will receive their evaluation sheets from each judge. The evaluation sheets will be mailed to each College for distribution after the conclusion of the Exhibition.