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Requesting a Letter of Certification

Procedure: Letters of Certification

Additional information: Information Sheet for Requesting a Letter of Certification

Procedure Steward: Graduate Enrollment Services

Procedure

  1. Requesting Degree Requirements Completion Letters.
    1. Once a student has satisfied all necessary requirements the student completes the Request for Letter of Certification form and submits the form to his/her graduate program.
    2. After confirming the student has satisfied all necessary program requirements and that the student is approved for graduation in LionPATH, the graduate program head or Director of Graduate Studies signs the Request for Letter of Certification form and submits it to the Office of Graduate Enrollment Services.
      1. If a program determines that not all requirements have been satisfied the program will deny the request and inform the student.
    3. Graduate Enrollment Services verifies 1) that all necessary requirements for the letter of certification request have been satisfied and 2) the date on which the final requirement was completed.
    4. The request is submitted to the Senior Associate Dean of the Graduate School for final approval and certification. Approved requests result in a signed letter of certification, which includes the student’s name, degree, major, the date that the final requirement was satisfied, and the projected date that the degree will be conferred.
    5. Graduate Enrollment Services informs the student that the letter of certification is ready for pick up or has been sent to the address listed on the Letter of Certification form.
      1. Graduate Enrollment Services sends a copy of the letter to the appropriate graduate program head.
      2. Graduate Enrollment Services copies DISSA and the Office of Global Programs on all letters of certification for international students.
    6. Processing Time and Request Denials
      1. Requests for such certification letters from the Graduate School will be fulfilled in approximately 1-2 weeks.
      2. Denied requests will be returned to the program with rationale for denial.
  2. Requesting Final Oral Examination Passed Verification Letter (Doctoral Students Only).
    1. Once a student has successfully passed the final oral examination the student completes the Request for Letter of Certification form and submits the form to the graduate program.
    2. After confirming the student has passed the final oral examination the graduate program head or Director of Graduate Studies signs the Request for Letter of Certification form and submits it to the Office of Graduate Enrollment Services. 
      1. If a program determines that the student has not passed the final oral examination the program will deny the request and inform the student.
    3. Graduate Enrollment Services verifies that the student has passed the final oral examination and the date on which the examination was completed. Requests for such letters from the Graduate School will be fulfilled in approximately 1-2 weeks.
      1. Denied requests will be returned to the program with rationale for denial.
      2. Approved requests result in a signed letter for the director of Graduate Enrollment Services, which includes the student’s name, degree, major, and the date of the examination.
    4. Graduate Enrollment Services informs the student that the letter is ready for pick up or has been sent to the address listed on the Letter of Certification form.
  1. Requesting Comprehensive Examination Passed Verification Letter (Doctoral Students Only).
    1. Once a student has successfully passed the comprehensive examination the student completes the Request for Letter of Certification form and submits the form to the graduate program.
    2. After confirming the student has passed the comprehensive examination the graduate program head or Director of Graduate Studies signs the Request for Letter of Certification form and submits it to the Office of Graduate Enrollment Services. If a program determines that the student has not passed the comprehensive examination the program will deny the request and inform the student.
    3. Graduate Enrollment Services verifies that the student has passed the comprehensive examination and the date on which the examination was completed. Requests for such letters from the Graduate School will be fulfilled in approximately 1-2 weeks.
      1. Denied requests will be returned to the program with rationale for denial.
      2. Approved requests result in a signed letter for the director of Graduate Enrollment Services, which includes the student’s name, degree, major, and the date of the examination.
    4. Graduate Enrollment Services informs the student that the letter is ready for pick up or has been sent to the address listed on the Letter of Certification form.

Forms

The form includes an Information Sheet for Requesting a Letter of Certification. This information sheet outlines the different types of letters of certification as well as their requirements in more detail.

Creation Date: January 9, 2019

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